Managed front-desk infrastructure for medical clinics
CliniqFlow gives your front-desk team more capacity — automating the repetitive work so they can focus on patients, doctors, and everything a person actually needs to handle.
Built for established, fast-growing medical practices with strong inbound demand.
The bottleneck
None of this is a staffing problem. It's an operations problem.
Your own numbers
Nothing here is a claim about results. It uses your figures to size what currently sits in empty appointment slots each month, so the conversation starts from your economics rather than ours.
What your clinic is losing each month
€2,000
And again the month after that, until something changes. How much of it is actually recoverable in your clinic is the first thing the audit works out.
An estimate from the two numbers you entered — not a projection, and not a promise of what CliniqFlow would recover.
Who you would be working with
CliniqFlow is a managed service by RociForce, which builds operational infrastructure for businesses that have outgrown running it by hand. CliniqFlow is that work packaged for medical clinics — a standard system we set up and maintain for you, rather than a bespoke project quoted from scratch every time.
Not your clinical systems, not your marketing, not your whole operation. A narrow job done properly is worth more than a broad one done loosely.
Not a mock-up or a rendering. Further down this page you can open the live booking system, book into it, and see exactly what your patients would see — before you speak to anyone.
Mapping how your clinic actually runs, connecting your existing systems, configuring, branding, testing and training your team.
Every message can be personalised, and anyone on your front desk can step in and take over at any point. Nothing is taken out of your hands.
The clinics this is built for do not have a patient problem. They have more demand than one front desk can absorb — and the gap costs them appointments every week.
What changes
Before
After
How it works
Your team can personalize any response, or step in and take over, at any time. The clinic stays in control.
Email and WhatsApp requests are captured and logged automatically.
Sent automatically, with your clinic's branding.
By WhatsApp and email, on schedule.
Cancellations trigger an offer to the next patient.
Your team can personalize or step in anytime.
Try it
Real screens from the live system, captured as a patient moves through it.
Captured from the live system. The remaining steps — email confirmation, intake form and reminders — happen automatically once the patient confirms.
Open the live booking system Opens in a new tab, on the booking platform itself. Nothing is charged and no real appointment is created.
That is the patient's side. The audit shows you the staff side — what your team stops doing by hand.
Book a callTransparency, every month
You see exactly what the system handled and what it recovered. Your actual report reflects your clinic's own activity.
Empty slots recovered
18
Cancellations handled
24
Rebookings from waiting list
12
Reminders sent
312
Pricing
One setup fee, one monthly fee.
Recommended
From €149 / month
From €2,200 setup · first month included
Everything in Essential, plus:
From €198 / month · from €2,800 setup
Implementation takes around 10 days and includes workflow mapping, integration with your existing systems, branding, calendar setup, testing and team training.
Not sure which package fits, or whether the setup fee is worth it for your clinic? The audit answers that before you commit to anything.
Book a callBefore you book
No. Setup includes mapping how your clinic works today and connecting to the system you already use. If you would rather replace it, a branded booking system is included — but that is your choice, not a requirement.
Your existing booking system, WhatsApp, email, and Stripe for optional deposit collection. If you are not sure whether your setup fits, that is the first thing the audit answers — before anyone talks about price.
No, and it is not designed to. CliniqFlow takes the repetitive administrative work off your existing team so they have more capacity for patients, doctors and anything needing human judgement. Your team can personalize any response or take over at any point.
Around 10 days. That covers understanding how your clinic works, integration with your existing systems, configuration, branding, calendar setup, testing, launch and training your team.
The implementation work is ours — roughly 40 hours of it. What we need from you is access to your current systems and enough time to walk us through how your clinic actually runs, plus a training session for your team before launch.
Your clinic does. CliniqFlow is built to be GDPR-minded, and the data belongs to the clinic rather than to us.
Thirty minutes looking at how requests, bookings, reminders and cancellations move through your clinic today, a demo using your kind of appointments, and an honest view of what would and would not change. No obligation to decide on the call.
30 minutes. We'll look at your current workflow and show you exactly where CliniqFlow fits.
Book a callYour clinic owns its data · GDPR-minded by design · Your team can step in at any time
